Where is my meeting recording?

Recording calls and Meetings in Microsoft Teams

With Teams meeting recordings moving to OneDrive and SharePoint from Stream users and admins need to understand what this change means.  It’s not just the location a recording is stored that is changing but also who can records and the sharing options once the recording is done.

I’ve split the information into the different type of event that can be recorded from Teams.

Calls

Calls refers to a voice or video call between 2 participants which isn’t set up with a meeting invite.  Calls are started from the Chat or Calls section of Teams.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
CallerCaller’s OneDrive for Business accountCaller is owner and has full rights.

Callee (if in the same tenant) has read only access. Cannot share with others. Callee (if in different tenant) has no access. Caller must share it to the Callee.
CalleeCallee’s OneDrive for Business accountCallee is owner and has full rights.

Caller (if in the same tenant) has read-only access. Cannot share with others. Caller (if in different tenant) has no access. Callee must share it to the Caller.

Group Calls

A group call refers to a voice or video call with 3 or more participants which isn’t set up with a meeting invite.  Calls are started from the Chat or Calls section of Teams.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
Any member of the callThe OneDrive for Business of the participant who clicked on RecordRecorder has full rights.

Others from the same tenant have read only access.

Others call members from different tenants have no access.

Meet Now Meetings – Internal Only Attendees

Meet Now Meetings (or AdHoc meetings) are ones started from the Meet Now button in the Calendar within Teams.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
OrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting have read access.
Other meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording.

Organizer has edit rights and can share.

All other members have read access.

Meet Now Meetings – Incl External Attendees

Meet Now Meetings (or AdHoc meetings) are ones started from the Meet Now button in the Calendar within Teams.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
OrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.
Other meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording. Organizer has edit rights and can share.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.

Scheduled Meetings – Internal Only Attendees

Scheduled meetings are meetings set up in advance to which attendees are invited.  Meetings can be scheduled from Outlook or Teams Calendar.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
OrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting have read access.
Other meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording.

Organizer has edit rights and can share.

All other members have read access.

Scheduled Meetings – Incl External Attendees

Scheduled meetings are meetings set up in advance to which attendees are invited.  Meetings can be scheduled from Outlook or Teams Calendar.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
OrganizerOrganizer’s OneDrive for Business accountOrganizer has full rights to the recording.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.
Other meeting memberMember who clicked on RecordMember who clicked on Record has full rights to the recording. Organizer has edit rights and can share.

All other members of the meeting from the same tenant as the organizer have read access.

All other external members have no access, and the Organizer must share it to them.

Channel Meetings

Channel meetings are scheduled meetings held in a Team Channel.  They can only be set up from the Teams Calendar.

Who clicked on Record?Where does the recording save?Who has access and what can they do with it?
Channel MemberTeams’ SharePoint location for that channelMember who clicked on Record has edit rights to the recording.

Every other member’s permissions are the same as their channel file access.

Extra Detail for Admins

See https://docs.microsoft.com/en-us/microsoftteams/tmr-meeting-recording-change for details on how to switch to OneDrive/SharePoint recordings for meetings.

Set Policy for 1-1 call recording using the calling policy is only available via the Set-CSTeamsCalling Policy cmdlet in Teams PowerShell at time of writing: https://docs.microsoft.com/en-us/powershell/module/skype/set-csteamscallingpolicy?view=skype-ps

Recording permissions for meetings is set via the Meeting policy in the Teams Admin Center or via the Set-CSTeamsMeetingPolicy cmdlet in Teams Powershell. https://docs.microsoft.com/en-us/powershell/module/skype/set-csteamsmeetingpolicy?view=skype-ps

Published by sfennah

I am a freelance learning professional with over 22 years’ experience including holding 30+ Microsoft certifications and Microsoft Certified Trainer status since 2008.

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