Getting Started with Viva Topics

Posted bysfennahPosted inMicrosoft VivaTags:, ,

Did you catch the launch of Microsoft Viva? If not you might want to have a look at the Viva homepage and the Viva blog on Tech Community.

Viva Topics is the second product (after SharePoint Syntex) which has come out of Project Cortex and is available as a 30 day trial now from https://aka.ms/BuyVivaTopics.

Call me curious, but I wanted to have a go. According to comments in the Viva Tech community it takes 2 hours to 2 weeks before Viva Topics is ready to go. It did take 2 days before my first suggested topic showed up, and I’m still at just the one suggested topic. So I’m not quite able to write a blog about how it works yet. But I thought I’d share the set up experience.

Having signed up for a trial and assigned my admin user a licence, I started in the Microsoft 365 Admin Center under Settings – > Org Settings -> Services and captured the screens as I went. I’ve also shared the information links shown on these screens.

Microsoft 365 admin center Znrgy Ltd Connect people to knowledge Search Help people discover subjects of interest v,ithin Office apps, SharePoint, and search results by setting up Viva Topics. Yau control how it works, who can see and edit topics, and where they're shown. Viva Topics respects your existing privacy, security, and compliance settings. Pe Get started At a glance Started Suggested role: SharePoint admin Viva Topics status: Inactive Topic center address: Not yet available Related features Automate content understanding user impact Viva Topics highlights topics of interest to your users in Microsoft 365 content experiences in the context of their work and in search. Users can click an the highlights to display a topic card. Topic cards deliver summary information about subjects like projects and acronyms. Topic cards include links to topic pages with further details. Topic pages provide the full view of a topic. Users see additional details about a topic, including all of the connected people, files, sites and connected topics. Selected users can edit the topic details on topic pages. Users will also see topic suggestions to add to their profile to help others find them based on their skills, projects and expertise. For your users Learn more about Viva Topics J Dark mode About Viva Topics Viva Topics uses relationships among topics, content, and people to discover subjects of interest to your organization based on the sources that you select. It delivers Al-powered knowledge in the farm af topic cards and topic pages. Discovered topics are only visible to people who already have access to the files that the topics were discovered in. Your users can improve Viva Topics by adding new topics, editing discovered topics, and providing feedback about topics and connections, as they use them. Topic pages roll up into a Topic center, which delivers a view of relevant knowledge across your organization. All site content available in search is indexed by Viva Topics once activated. Learn haw to review site search settings

Learn about Viva Topics https://support.microsoft.com/office/53620e12-ae00-4523-87cf-e935ae77d541

Review site search settings https://docs.microsoft.com/en-GB/sharepoint/make-site-content-searchable

Automate content understanding – Links to another set up page in your tenant

Pe Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review P Search hoose how Viva To ics can find to ics Choose how topics will be sourced. Existing security, compliance, privacy, and search craw" settings are enforced. Learn more Select SharePoint topic sources To improve the quality of results, select sites mith mare files and pages. All sites are crewed, but only topics and associated content from selected sites displayed by Viva Topics. @ All sites (recommended) O All, except selected sites C) Only selected sites O No sites Exclude topics Topics which contain the names specified mill be excluded from discovery This setting prevents sensitive topics from being displayed by Viva Topics. Learn more about excluding topics in your organization. @ Dont exclude anytopics C) Exclude topics by name Cancel

Learn more https://docs.microsoft.com/en-GB/sharepoint/make-site-content-searchable

Learn about excluding topics https://docs.microsoft.com/en-GB/microsoft-365/knowledge/set-up-knowledge-network

Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review P Search ho can see to ics and where the can see them Who can see topics Topic details show on topic pages, in search results and when topics are highlighted in content like SharePoint pages. Users can only see discovered topics when they have access to the files and pages the topic was discovered in. Everyone in my organization C) Only selected people or security groups O No one Back Next Cancel
Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review p Search Permissions for to ic mana ement Who can create and edit topics Choose who can create new topics or update topic details such as the description, documents and connected people. Everyone in my organization C) Only selected people or security groups O No one Who can manage topics Choose who has access to the Topic management dashboard to review topics across the organization. These knowledge managers can perform actions such as confirm, reject and view feedback on topics. They can also view, create and edit topics. Everyone in my organization C) Only selected people or security groups (0) Back Next Cancel
Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review P Search Create topic center The topic center is a SharePoint site where users have a personalized view of relevant knowledge across your organization and knowledge managers can manage topics. Topic pages are hosted here. Site name* Topic Center Site address ../sites/ v Topics https://fennah.sharepoint.com/sites/Topics Available Description Destination to learn more about topics in the organization and see a personalized view of topics associated to you Back Next Cancel
Pe Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review P Search Review and finish Review the settings for Viva Topics. Topic discover,' and topic center creation will begin immediately after applying the settings. Select SharePoint topic sources All sites (recommended) Edit Exclude topics Don't exclude any topics Edit Who can see topics Everyone in my organization Edit Who can create and edit topics Everyone in my organization Edit Who can manage topics Everyone in my organization Edit Topic center name Topic Center Edit Topic center address Topics Edit Back Cancel
Pe Microsoft 365 admin center Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review P Search Review and finish Review the settings for Vive Topics. Topic discovery and topic center creation will begin immediately after applying the settings. Select SharePoint topic sources All sites (recommended) Edit Exclude topics Don't exclude any topics Edit Who can see topics Everyone in my orgenization Edit Who can create and edit topics Everyone in my orgenization Edit Who can manage topics Everyone in my orgenization Edit Topic center name Topic Center Edit Topic center address Topics Edit Back Applying settings Settings are applied and rnay take a few minutes. Please do not dose the window. Cancel
Pe Viva Topics > Setup Topic discovery Topic visibility Topic permissions Topic center Review Viva Topics activated With activation, you've applied the preferences, created the topic center and begun topic discovery. As Vive Topics discovers topics, people with access can view highlights and topic pages in the topic center. The number of topics available will increase over time. The mare content in the sources, the more topics will be found over time. Select SharePoint topic sources All sites (recommended) Exclude topics Dont exclude any topics Who can see topics Everyone in my organization Who can create and edit topics Everyone in my organization Who can manage topics Everyone in my organization Topic center name Topic Center Topic center address Topics
Microsoft 365 admin center Znrgy Ltd Connect people to knowledge P Search Help people discover subjects of interest v,ithin Office apps, SharePoint, and search results by setting up Viva Topics. Yau control how it works, who can see and edit topics, and where they're shown. Viva Topics respects your existing privacy, Pe security, and compliance settings. Completed At a glance Suggested role: SharePoint admin Viva Topics status: Active Topic center address: /sitesnapics Related features Automate content understanding user impact Viva Topics highlights topics of interest to your users in Microsoft 365 content experiences in the context of their work and in search. Users can click an the highlights to display a topic card. Topic cards deliver summary information about subjects like projects and acronyms. Topic cards include links to topic pages with further details. Topic pages provide the full view afa topic. Users see additional details about a topic, including all of the connected people, files, sites and connected topics. Selected users can edit the topic details on topic pages. Users will also see topic suggestions to add to their profile to help others find them based on their skills, projects and expertise. For your users Learn more about Viva Topics Manage this feature Viva Topics dashboard J Dark mode About Viva Topics Viva Topics uses relationships among topics, content, and people to discover subjects of interest to your organization based on the sources that you select. It delivers Al-powered knowledge in the farm af topic cards and topic pages. Discovered topics are only visible to people who already have access to the files that the topics were discovered in. Your users can improve Viva Topics by adding new topics, editing discovered topics, and providing feedback about topics and connections, as they use them. Topic pages roll up into a Topic center, which delivers a view of relevant knowledge across your organization. All site content available in search is indexed by Viva Topics once activated. Learn haw to review site search settings

When you first visit the Topics dashboard (i.e. the SharePoint site you created) it will be blank and you may think it hasn’t worked. Just leave it to do it’s thing for at least 2 hours and then you’ll see the Get Started page and Manage topics page populate with the webparts. Here’s the Get Started page and it’s links.

Learn about the 3 steps: https://go.microsoft.com/fwlink/?linkid=2135146

Intro to Knowledge Network: https://go.microsoft.com/fwlink/?linkid=2135200

Understanding Topic Discovery: https://go.microsoft.com/fwlink/?linkid=2135147

Manage Topics: https://go.microsoft.com/fwlink/?linkid=2134948

Eventually, your home page will start to show you recommended topics but these will take a bit longer to have more information in, so I’ll return with another post when I have more to see.

Published by sfennah

I am a freelance learning professional with over 22 years’ experience including holding 30+ Microsoft certifications and Microsoft Certified Trainer status since 2008.

One thought on “Getting Started with Viva Topics”

  1. Pingback: The Viva Realist – The Teams Queen Blog

Leave a Reply

Fill in your details below or click an icon to log in:

Gravatar
WordPress.com Logo

You are commenting using your WordPress.com account. ( Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. ( Log Out /  Change )

Cancel

Connecting to %s

%d bloggers like this: