Getting Started with Viva Topics

Did you catch the launch of Microsoft Viva? If not you might want to have a look at the Viva homepage and the Viva blog on Tech Community.

Viva Topics is the second product (after SharePoint Syntex) which has come out of Project Cortex and is available as a 30 day trial now from https://aka.ms/BuyVivaTopics.

Call me curious, but I wanted to have a go. According to comments in the Viva Tech community it takes 2 hours to 2 weeks before Viva Topics is ready to go. It did take 2 days before my first suggested topic showed up, and I’m still at just the one suggested topic. So I’m not quite able to write a blog about how it works yet. But I thought I’d share the set up experience.

Having signed up for a trial and assigned my admin user a licence, I started in the Microsoft 365 Admin Center under Settings – > Org Settings -> Services and captured the screens as I went. I’ve also shared the information links shown on these screens.

Microsoft 365 admin center 
Znrgy Ltd 
Connect people to knowledge 
Search 
Help people discover subjects of interest v,ithin Office apps, SharePoint, and search results by setting up Viva Topics. Yau 
control how it works, who can see and edit topics, and where they're shown. Viva Topics respects your existing privacy, 
security, and compliance settings. 
Pe 
Get started 
At a glance 
Started 
Suggested role: SharePoint admin 
Viva Topics status: Inactive 
Topic center address: Not yet available 
Related features 
Automate content understanding 
user impact 
Viva Topics highlights topics of interest to your users in Microsoft 365 content 
experiences in the context of their work and in search. 
Users can click an the highlights to display a topic card. Topic cards deliver 
summary information about subjects like projects and acronyms. Topic cards 
include links to topic pages with further details. 
Topic pages provide the full view of a topic. Users see additional details about a 
topic, including all of the connected people, files, sites and connected topics. 
Selected users can edit the topic details on topic pages. 
Users will also see topic suggestions to add to their profile to help others find 
them based on their skills, projects and expertise. 
For your users 
Learn more about Viva Topics 
J Dark mode 
About Viva Topics 
Viva Topics uses relationships among topics, content, and people to discover 
subjects of interest to your organization based on the sources that you select. It 
delivers Al-powered knowledge in the farm af topic cards and topic pages. 
Discovered topics are only visible to people who already have access to the files 
that the topics were discovered in. 
Your users can improve Viva Topics by adding new topics, editing discovered 
topics, and providing feedback about topics and connections, as they use them. 
Topic pages roll up into a Topic center, which delivers a view of relevant 
knowledge across your organization. 
All site content available in search is indexed by Viva Topics once activated. Learn 
haw to review site search settings

Learn about Viva Topics https://support.microsoft.com/office/53620e12-ae00-4523-87cf-e935ae77d541

Review site search settings https://docs.microsoft.com/en-GB/sharepoint/make-site-content-searchable

Automate content understanding – Links to another set up page in your tenant

Pe 
Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
P Search 
hoose how Viva To ics can find to ics 
Choose how topics will be sourced. Existing security, compliance, privacy, and search 
craw" settings are enforced. Learn more 
Select SharePoint topic sources 
To improve the quality of results, select sites mith mare files and pages. All sites are crewed, 
but only topics and associated content from selected sites displayed by Viva Topics. 
@ All sites (recommended) 
O All, except selected sites 
C) Only selected sites 
O No sites 
Exclude topics 
Topics which contain the names specified mill be excluded from discovery This setting 
prevents sensitive topics from being displayed by Viva Topics. Learn more about excluding 
topics in your organization. 
@ Dont exclude anytopics 
C) Exclude topics by name 
Cancel

Learn more https://docs.microsoft.com/en-GB/sharepoint/make-site-content-searchable

Learn about excluding topics https://docs.microsoft.com/en-GB/microsoft-365/knowledge/set-up-knowledge-network

Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
P Search 
ho can see to ics and where the can see them 
Who can see topics 
Topic details show on topic pages, in search results and when topics are highlighted in 
content like SharePoint pages. Users can only see discovered topics when they have 
access to the files and pages the topic was discovered in. 
Everyone in my organization 
C) Only selected people or security groups 
O No one 
Back 
Next 
Cancel
Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
p Search 
Permissions for to ic mana ement 
Who can create and edit topics 
Choose who can create new topics or update topic details such as the description, 
documents and connected people. 
Everyone in my organization 
C) Only selected people or security groups 
O No one 
Who can manage topics 
Choose who has access to the Topic management dashboard to review topics across the 
organization. These knowledge managers can perform actions such as confirm, reject 
and view feedback on topics. They can also view, create and edit topics. 
Everyone in my organization 
C) Only selected people or security groups 
(0) 
Back 
Next 
Cancel
Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
P Search 
Create topic center 
The topic center is a SharePoint site where users have a personalized view of 
relevant knowledge across your organization and knowledge managers can 
manage topics. Topic pages are hosted here. 
Site name* 
Topic Center 
Site address 
../sites/ 
v Topics 
https://fennah.sharepoint.com/sites/Topics 
Available 
Description 
Destination to learn more about topics in the organization and see a personalized view 
of topics associated to you 
Back 
Next 
Cancel
Pe 
Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
P Search 
Review and finish 
Review the settings for Viva Topics. Topic discover,' and topic center creation will begin 
immediately after applying the settings. 
Select SharePoint topic sources 
All sites (recommended) 
Edit 
Exclude topics 
Don't exclude any topics 
Edit 
Who can see topics 
Everyone in my organization 
Edit 
Who can create and edit topics 
Everyone in my organization 
Edit 
Who can manage topics 
Everyone in my organization 
Edit 
Topic center name 
Topic Center 
Edit 
Topic center address 
Topics 
Edit 
Back 
Cancel
Pe 
Microsoft 365 admin center 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
P Search 
Review and finish 
Review the settings for Vive Topics. Topic discovery and topic center creation will begin 
immediately after applying the settings. 
Select SharePoint topic sources 
All sites (recommended) 
Edit 
Exclude topics 
Don't exclude any topics 
Edit 
Who can see topics 
Everyone in my orgenization 
Edit 
Who can create and edit topics 
Everyone in my orgenization 
Edit 
Who can manage topics 
Everyone in my orgenization 
Edit 
Topic center name 
Topic Center 
Edit 
Topic center address 
Topics 
Edit 
Back 
Applying settings 
Settings are applied and rnay take a few 
minutes. Please do not dose the window. 
Cancel
Pe 
Viva Topics > Setup 
Topic discovery 
Topic visibility 
Topic permissions 
Topic center 
Review 
Viva Topics activated 
With activation, you've applied the preferences, created the topic center and begun 
topic discovery. As Vive Topics discovers topics, people with access can view highlights 
and topic pages in the topic center. The number of topics available will increase over 
time. The mare content in the sources, the more topics will be found over time. 
Select SharePoint topic sources 
All sites (recommended) 
Exclude topics 
Dont exclude any topics 
Who can see topics 
Everyone in my organization 
Who can create and edit topics 
Everyone in my organization 
Who can manage topics 
Everyone in my organization 
Topic center name 
Topic Center 
Topic center address 
Topics
Microsoft 365 admin center 
Znrgy Ltd 
Connect people to knowledge 
P Search 
Help people discover subjects of interest v,ithin Office apps, SharePoint, and search results by setting up Viva Topics. Yau 
control how it works, who can see and edit topics, and where they're shown. Viva Topics respects your existing privacy, 
Pe 
security, and compliance settings. 
Completed 
At a glance 
Suggested role: SharePoint admin 
Viva Topics status: Active 
Topic center address: /sitesnapics 
Related features 
Automate content understanding 
user impact 
Viva Topics highlights topics of interest to your users in Microsoft 365 content 
experiences in the context of their work and in search. 
Users can click an the highlights to display a topic card. Topic cards deliver 
summary information about subjects like projects and acronyms. Topic cards 
include links to topic pages with further details. 
Topic pages provide the full view afa topic. Users see additional details about a 
topic, including all of the connected people, files, sites and connected topics. 
Selected users can edit the topic details on topic pages. 
Users will also see topic suggestions to add to their profile to help others find 
them based on their skills, projects and expertise. 
For your users 
Learn more about Viva Topics 
Manage this feature 
Viva Topics dashboard 
J Dark mode 
About Viva Topics 
Viva Topics uses relationships among topics, content, and people to discover 
subjects of interest to your organization based on the sources that you select. It 
delivers Al-powered knowledge in the farm af topic cards and topic pages. 
Discovered topics are only visible to people who already have access to the files 
that the topics were discovered in. 
Your users can improve Viva Topics by adding new topics, editing discovered 
topics, and providing feedback about topics and connections, as they use them. 
Topic pages roll up into a Topic center, which delivers a view of relevant 
knowledge across your organization. 
All site content available in search is indexed by Viva Topics once activated. Learn 
haw to review site search settings

When you first visit the Topics dashboard (i.e. the SharePoint site you created) it will be blank and you may think it hasn’t worked. Just leave it to do it’s thing for at least 2 hours and then you’ll see the Get Started page and Manage topics page populate with the webparts. Here’s the Get Started page and it’s links.

Learn about the 3 steps: https://go.microsoft.com/fwlink/?linkid=2135146

Intro to Knowledge Network: https://go.microsoft.com/fwlink/?linkid=2135200

Understanding Topic Discovery: https://go.microsoft.com/fwlink/?linkid=2135147

Manage Topics: https://go.microsoft.com/fwlink/?linkid=2134948

Eventually, your home page will start to show you recommended topics but these will take a bit longer to have more information in, so I’ll return with another post when I have more to see.

Published by sfennah

I am a freelance learning professional with over 22 years’ experience including holding 30+ Microsoft certifications and Microsoft Certified Trainer status since 2008.

One thought on “Getting Started with Viva Topics

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